Payroll Outsourcing
Efficient Payroll Outsourcing for Your Business
Our fully managed payroll solutions are dependable, flexible, and customised to fit your business needs. Whether you operate as a mid sized company in the UK or have a global presence, we provide the ideal solution for your payroll requirements.
What is Payroll Outsourcing Services?
Payroll outsourcing involves engaging a third-party provider to handle payroll processing and related tasks. These providers can be part of a larger HR outsourcing firm or specialised businesses focusing solely on payroll.
When a business outsources its payroll, it shares employee data, such as hours worked and pay rates, with the provider. The service provider then calculates employee pay, deducts taxes and other withholdings, and ensures that payroll is distributed accurately and on time.
How do Payroll Outsource Services Work?
When you outsource payroll to SAS KPO, your employee information, including hire dates, job titles, and pay rates, is transferred to us. We handle all aspects of payroll, from calculating and issuing pay via direct deposit or cheque to processing time clock data. Our payroll software manages each pay period seamlessly.
We also handle payroll taxes, insurance contributions, and provide regular reports on all transactions, offering insights to boost productivity and advance your business. Additionally, we can manage new hire paperwork and required tax documents.
Outsourced Payroll Services
- Dedicated Team Contact: Upon choosing SAS KPO, you’ll be assigned a dedicated payroll team contact who will handle your payroll tasks.
- Direct Access: You’ll receive a direct phone line and email contact with your payroll bureau team, ensuring prompt email responses within 24 hours.
- Authorization Procedures: We ensure your payroll results are reviewed and authorised by you to guarantee a smooth payroll run.
- Pensions Auto Enrolment: Our payroll outsourcing service includes full compliance with Pensions Automatic Enrolment if needed.
- Secure Data: We prioritise data security with a secure portal, encrypted emails, and an online payroll dashboard.
Why Choose Us for Payroll Outsourcing Services
- Time Efficiency: By outsourcing payroll responsibilities to SAS KPO, businesses can free up valuable time for strategic initiatives like product development, customer service enhancement, and sales growth.
- Minimised Payroll Errors: SAS KPO’s automated payroll systems reduce the risk of errors associated with manual calculations and data entry, ensuring accurate and error-free payroll management.
- Enhanced Security Measures: We prioritise the confidentiality of employee data, with our Payroll Processing System meeting SSAE18 – Type II certification standards for rigorous adherence to payroll and IT controls.
- Regulatory Compliance: SAS KPO stays up to date with changing government regulations, handling all compliance paperwork to ensure your business meets evolving legal requirements.
- Integrated and Streamlined Data: Our payroll services integrate seamlessly with time and attendance, benefits, and other HR systems, ensuring accurate data management and simplified information retrieval through single sign-on functionality.
FAQ
What are the pros and cons of payroll outsourcing?
Outsourcing payroll to a reliable provider offers numerous benefits, including eliminating the costs associated with in house payroll management, reducing manual errors, and avoiding fines for missed compliance deadlines. This leads to a more streamlined and efficient operation, resulting in cost savings for your business. However, a potential downside is the loss of direct control over payroll processes. Fortunately, you can opt for either partial or fully managed outsourcing models to maintain a level of oversight that suits your needs.
Is payroll outsourcing right for your business?
Outsourcing payroll can significantly benefit your business by ensuring timely and accurate employee payments while reducing the risk of errors and compliance issues. It alleviates the administrative burden and costs associated with managing payroll in-house. By outsourcing, you gain access to specialised expertise and streamline operations, allowing your team to focus on core business activities. This approach is ideal for businesses looking to enhance efficiency and maintain payroll accuracy.
What should organisations look out for when they outsource their payroll function?
When outsourcing payroll, organisations should seek providers that meet their specific needs effectively. Key considerations include the provider’s ability to manage the total payroll accurately, ensure compliance with tax and employment regulations, and maintain robust IT and data security (preferably with ISO certification). Additionally, comprehensive customer support and positive testimonials from other clients are essential factors to evaluate.
Is my payroll data secure?
Yes, it is secure. We adhere to internationally recognized ISO 9001 and ISO 27001 standards, and our processes are compliant with SSAE18 and ISAE 3402. These certifications involve rigorous annual validation, audits, and testing to ensure the highest level of security for your payroll data.